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Circulation Policies

Loan Periods

All renewal requests must be made before the item’s due date.

  • Books and other media: 28 days from Wednesday, 1 renewal
  • Videos: 7 days
  • Sound Recordings: 14 days, 2 renewals

Circulating Collections

Materials from the following collections freely circulate according to normal lending periods:

  • Library Science Collection
  • General Non-Fiction Collection

Depository Collections

The Arkansas State Library maintains several legislatively-mandated depository collections. All items from these depository collections are permanently retained. Depository collections have limited circulation.

Arkansas Materials

If the library owns a single copy of a title, the material must be used onsite and does not circulate or otherwise leave the premise. Whenever possible, the library strives to acquire additional copies of each title; these extra copies are then available to circulate.

Limited circulation applies to the following depository collections:

  • Arkansas Collection
  • Arkansas Documents Collection
  • Arkansas Rules Collection

Federal Documents

The Federal Documents collection is a special depository collection. Materials from this collection circulate, but only within the state of Arkansas. Materials may be lent to other FDLP Regional libraries, but this exception requires prior approval from ASL’s Library Coordinator of Federal Documents.

Microfiche and maps from the Federal Documents collection do not circulate under any circumstance. Digital or print copies of microfice are provided upon request.

Non-Circulating Collections

The following collections do not circulate:

  • Reference Collection
  • Periodical & Journal Collections
  • Newspapers

While newspapers and periodicals do not circulate, copies of specific articles up to 50 pages in length may be requested from Information Services staff.

Newspapers are retained for three months, with the exception of the Arkansas Gazette, which is maintained on microfilm from 1871 through 1991.The Arkansas Democrat-Gazette is retained from 1991 to present.

General and Library Science periodicals are retained for 4 years. Periodicals from the Arkansas Collection and documents collections are retained permanently.